Photo Contest Rules

ORGANIZERS
The Contest is organized by the Kingston Military Family Resource Centre (KMFRC).

ELIGIBILITY
Photo submissions will be accepted from July 29 - August 23 at 12:00 midnight.
The contestants must indicate on the Entry Form his/her affiliation with the CAF/DND. Members and their families who are directly associated with the organizing, running, or judging of this contest, are specifically excluded from participating.

CATEGORIES
Each contestant must submit his/her entries in the appropriate category: 12 years old and under, 13 - 17 years old, 18+ years old.  

PREPARATION OF ENTRIES
The organizing committee reserves the right to refuse an entry, or change its title, if the submission is deemed to be inappropriate for the intended audience of the #KMFRCFamilyLife Photo Contest.
  • All entries, without exception, must be submitted as digital files in jpeg file format, all other image format and printed photos will be rejected.
  • Contestants may enter up to 5 photos. Each unique image can only be submitted once.
  • Entries to the Contest must be the original work of the contestant.
  • Black & white or colour images are accepted in all categories.
  • The subject material of images must be UNCLASSIFIED and family friendly.
  • The viewable portion of the image must be free of marking such as: Copyright, photographer’s/studio’s name, image number signatures, dates and times.
  • Images must be borderless.
  • Each image file must be named the same as the Photo Title on the Entry Form. 
  • Image file names must use only letters and numbers, NO special characters.
  • To preserve the highest quality, use the lowest possible amount of compression.
  • Horizontal images must be a minimum of 1800 pixels wide.
  • Vertical images must be a minimum of 1800 pixels tall.
  • Max. 5 MB per image submitted.
MODEL RELEASE REQUIREMENTS
All participants must have Model Release forms signed when the image contains “identifiable” people.  A model release is a signed agreement from the subject(s) which states that the photographer is authorized to publish his/her/their picture.  A sample model release is available here. A model release is not normally required if the picture was taken at a Military or public event. The photographers’ own model release form will also be accepted.
The Photographer, at the time of the shoot, must keep in mind the possible future requirements for publication.  In those situations where a model release is required and cannot be obtained, the image will not be published.

USE OF ENTRIES
By submitting entries, the contestant agrees that all submissions can be used without further permission, properly accredited, for, but not limited to:
  • Publication in DND, CAF and CFMWS magazines, posters, calendars, websites and sponsors’ websites approved by the organizing committee;
  • Displayed at various DND locations and;
  • Any other KMFRC Photo Contest promotional material.

LIABILITY
The KMFRC shall assume no liability for not receiving your images.

JUDGING
  • 10 finalist photos from each category will be chosen at the end of August by a panel of judges.
  • The finalist entries will be displayed on Facebook for online public voting and be displayed at the KMFRC booth at the Garrison Family Fun Fest for offline public voting.
  • The decision of the contest judges and public voting are final.

WINNING PHOTOS
The winning photo from each category will be featured on the front cover of the Winter 2019/2020 edition of Garrison Life and displayed in the Kingston Military Family Resource Centre (KMFRC) for 1 year.
The 30 finalist photos will be displayed in Garrison Life.

ANNOUNCEMENT OF WINNING ENTRIES
The winning photo from each category will be announced at the KMFRC Annual General Meeting
By entering the contest, Contestants grant permission to the KMFRC to publish his/her name, city, province of residence, photo, or any likeness and details of their prize for advertising or publicity purposes without any additional compensation. Winning Contestants agree to sign a Declaration and Release Form to this effect.

INFORMATION AND CONTACT
Web site: kmfrc.com/familylife
Email: terry.telford@forces.gc.ca